LuxCitizenship

Have you received a letter from Luxembourg that looks like the above image? We are frequently contacted by people who receive a letter “under Article 37”. First off, keep reading the document. Yes, there is a section in English.

Second off, unfortunately, no, this is not your Luxembourg citizenship certificate. This is a separate document. Learn below to find out more.

National Registry Background

National Registry Extract

The Extract comes from the “RNPP”, which is the Registre national des personnes physiques, or the National Registry of Physical Persons in Luxembourg. The National Registry is a division of the CTIE or the Luxembourg State Information Technology Center. The National Registry maintains the proof of who is a citizen or resident of Luxembourg.

The Registry is also the database storing all Luxembourg social security numbers. When you apply for a passport, the government checks if you are registered in the RNPP.

Most importantly: THIS DOCUMENT IS NOT A PROOF OF YOUR CITIZENSHIP OR ENTITLEMENT TO APPLY FOR A PASSPORT. This document is only a readout of the information on file in the National Registry.

The National Registry is a separate part of the Government from the Ministry of Justice, which is responsible for issuing all legal documents related to citizenship in Luxembourg.

When Do I Get This National Registry Letter

Applicants under Articles 7, 23, 89 and 7/23 all receive National Registry Extracts. People living in Luxembourg receive this document in the mail after they move house. You will also receive this letter every time you inform the Luxembourgish government that you have moved while living abroad.

Citizenship applicants can receive this document at many separate times during the citizenship process. Sometimes candidates receive it for seemingly random reasons, for example if they catch that they wrote your name down wrong in the database.

What you need to know is If the letter you received does not have “luxembourgeois” in the “nationalité” (nationality) box, you are not yet a citizen.

If the box does show luxembourgeois, you can know that the government does already consider you a citizen but this document cannot be used as proof of citizenship with any government institution. You have already or should soon receive a separate envelope containing proof of citizenship.

Your National Identity & Social Security Number

Although this document is not usable proof of citizenship, this National Registry Extract does have two important purposes. First, it provides you with your Luxembourg national identity or social security number, called the matricule. You will see in the image above four red squares. That is where your matricule is located. The number starts either 19 or 20. You should note that full number down and keep it very safe.

However, you should understand that if you’ve never lived in or at least paid taxes in Luxembourg, this Social Security number is not active.

Take Action Now – Update Information

Additionally, if there are any errors on this document, you should contact the CTIE to have your file updated as soon as possible.

Step-by-Step Instructions

First, The National Registry Extract page 4 includes instructions in English that you should correct missing or erroneous information by writing in the column on the right side.

Second, You should also sign the declaration on the fourth page where it says “Executed in (Insert City, State), on (Insert date) …. Signature”.

Third, scan these documents and any supporting documents and email them to the National Registry. You’ll find instructions below.

For Married Applicants

Many married applicants will be surprised to see that the “Family Status” row will say Inconnu depuis le –/–/—-” or “Unknown since –/–/—-“. If you are married, write in the right column “Married since DD/MM/YYYY” (please use the European date format).

You should scan the above mention material along with a scan of your marriage certificate and send those to registre.national@ctie.etat.lu.

The body of your email should read as the following.

“To Whom It May Concern:

My name is LAST NAME First Middle born on DD/MM/YYYY in Town, State, Country. I am registered in the RNPP under the number INSERT IDENTIFICATION NUMBER FROM LETTER. I have recently received a copy of my National Registry Extract and wish to rectify some incorrect information. Please find attached a duly signed copy of my National Registry Extract letter with the rectified information, as well as the supporting documentation.

Sincerely,

YOUR NAME”

For Change of Address

Do you need to update the Luxembourgish government on your current mailing address? You can use the below sample message in an email to the national registry.

Please make sure to provide in attachment to your email proof of your address, either a drivers license with correct address or a utility bill with the correct address. Bank statements and cell phone bills do not apply.

Finally, remember if you have adult children over 18 years old, they need to update the National Registry in their own name and their own email address. You must have proof of address attached to each adult family member at the address. So if you don’t have a utility bill in your 20-year-old child, there needs to be separate proof of address. If you don’t have proof of address, you can fill out a declaration on honor.

You should scan the above mentioned materials and send those to registre.national@ctie.etat.lu.

The body of your email should read as the following.

“To Whom It May Concern:

My name is LAST NAME First Middle born on DD/MM/YYYY in Town, State, Country. I am registered in the RNPP under the number INSERT IDENTIFICATION NUMBER FROM LETTER. I have recently moved house and wish to inform the Luxembourgish government of my new address.

Please find attached a duly signed copy of my National Registry Extract letter with the rectified information, as well as the supporting documentation in the form of a “utility bill/drivers license/a declaration on honor” (select one).

Sincerely,

LAST NAME First Middle”